A Guide to Improving Workplace Communications

Effective communication is critical for your company’s success, customer satisfaction, and employee morale. Without open communication, deadlines could be missed, projects could be executed poorly, and colleague relationships will suffer.

To create an efficient, positive and profitable business throughout 2019, you must eliminate bad habits and behaviors, which could be slowing your business down.
Transform your operations by finding ways to improve your workplace communications.

Connect with Your Staff

Every business owner and manager should routinely check in with their staff. Every few weeks or months you should connect with your staff either in-person or via email to discuss their idea or thoughts regarding the workplace and internal projects.

It will provide your team with an opportunity for their voice to be heard, which could empower your employees and improve their job satisfaction.

Invest in Forward-Thinking Software

There are numerous software solutions available that can transform your company’s communication, such as project management and video conferencing.

One technology many business owners often overlook when choosing technology is HR software, but an XCD solution could improve communication between the human resources department and streamline their everyday tasks. For example, it can prevent your HR team chasing up timesheets, overtime requests, and expenses, as it can centralize all HR tasks and can, in turn, reduce mistakes.

Send an Internal Newsletter

It can be difficult for hard-working professionals to keep tabs on the latest company news and changes when juggling a busy schedule.

To ensure every member of staff is aware of a small or monumental announcement, consider sending a weekly company newsletter straight into their inbox.

It will ensure no member of staff feels left in the dark and your employees will appreciate you taking the time to create the newsletter on their behalf.

To create a fun, informative company newsletter, you should:

  • Welcome new employees to the business
  • Feature fun facts about the brand
  • Announce industry/business news
  • Provide solutions for common internal problems
  • Feature frequently asked questions
  • Congratulate an Employee of the Week
  • Feature a letter from the owner
  • Congratulate a specific team/individual for a job well done

Rearrange Your Office

Erecting cubicles and partitions can isolate your staff from one another, which can inhibit communication. To encourage staff to routinely connect with ease, tear down the walls separating your employees and rearrange its design to create a more social atmosphere.

A more open layout will make it easier for colleagues to ask each other questions and can create a more enjoyable workplace.

Use Video Conferencing to Engage with Remote Workers

Remote workers can often feel separated from a business, as it can be harder to build friendly relationships with other staff members via the internet.

If you want to unite your internal and remote workers, video conferencing could be the answer you’ve been looking for.

It will put a face and voice to an employee’s name and can help staff to develop a rapport with each other, so they will feel happier to reach out to each other when struggling with a problem or question.

James Daniels is a freelance writer, business enthusiast, a bit of a tech buff, and an overall geek. He is also an avid reader, who can while away hours reading and knowing about the latest gadgets and tech, whilst offering views and opinions on these topics.